For managers and admins

What the Admin level unlocks, the daily and weekly checks worth doing, and the alerts that need a person rather than a retry.

What Admin adds

Stock adjustments and Bulk Adjust; Sync Inventory (push counts to the store now).
The Import buttons on Locations and Inventory (spreadsheet imports).
Wave definitions and the Recalculate allocations button.
Kits, and switching on Shopify stock tracking from the product review.
Deleting purchase orders and removing PO lines. (Backing out a receipt is Owner only.)
On Shipments: Retry Fulfillments, Resolve Carriers, Re-push, changing a shipment's status, and opening a processed shipment. Undoing an auto-move.
Team and every Settings tab.

Keep the Admin list short; everything a packer or picker needs works at the User level.

Daily

Dashboard. Backordered above zero: look at the Inventory page's Backordered column and the open POs. On Hold: who owns each one. Active Waves older than yesterday: complete or reset them.
Shipments › Needs attention. Every row there is a package that left but whose store push did not succeed, or a shipment that could not be processed. Read the note, fix the cause, Re-push or Dismiss. Do not leave Abandoned rows: the customer has no tracking.
Replenishment. Glance at the report; generate moves when pick bins are running low or a big wave is coming. It is run as needed, not on a schedule.
Waves. Run the definition buttons left to right, top of the list first: stock is reserved as each wave is created, so a later button cannot take units an earlier one already claimed. Check the eligible counts; create. Confirm auto-moves are completed as they are done.
End of day. USPS manifest printed and handed over; shipments processed (click Process Shipments after the last label if you do not want to wait for the sync).

Weekly

Transactions filtered to type Adjusted: every adjustment has a reason; patterns point to a bin, a SKU or a process.
Transactions filtered to Shortfall: bins that were short at ship time need a count.
Replenishment › Undersized: bins too small for their velocity.
Inventory › Unavail above zero: stock parked in inactive locations; decide whether to move it or reactivate.
Setup page: anything still open (product tracking review after new products, printing setup for a new bench).

Alerts and what they mean

Email	Category	Action
Order changed	Shipping	An order In Wave or Printed was edited in Shopify; Lodsted did not apply it. The email lists the wave, bin and changes. Decide with the packer: ship as is (address or method changes), or remove the order from the wave and re-wave it (line changes). One email per order per four hours.
Fulfillment push failed / not verified	Shipping	Open the order in Shopify. If it is fulfilled there, Dismiss the shipment; if not, fix the cause (often the order was edited or canceled at the store) and Re-push.
Carrier mapping failed	Shipping	An imported shipment used a service name Lodsted does not know. Add the mapping, then Resolve Carriers on the Shipments page.
Inventory shortfall	Inventory	Count the listed bins; adjust with a reason. Check whether an auto-move was skipped.
Allocation drift	Admin	Lodsted rebuilt reservation counts after a wave and they differed from what it was tracking. Usually harmless after manual interventions; recurring drift means someone is resetting waves or adjusting allocated stock mid-pick.
Shopify Shipping purchase timed out	Shipping	Check the order in Shopify for a label before buying again.
Plan and usage (cheaper plan, 80% of cap, cap reached, new waves paused)	Admin, and the owner	Extra orders are adding up. If the email names a plan that would cost less, change plan on the Setup page. After the cap, the email gives the time new waves pause (one business day later); a plan change lifts it as soon as Shopify confirms. See Billing.

Wave definitions worth having

Most warehouses settle on: a Rush definition at the top (priority flag or overnight method), one per shipping speed, a singles definition for single-line orders (fast to pick and pack), and a catch-all last. Test each with the editor's Test button; set each definition's cart size to the cart that type is picked into (up to 250), since a wave never resizes itself, and give bulky items their own smaller-cart definition above the general ones. Details and examples: Waves.

Team

Staff appear after first opening Lodsted from Shopify. Set level and email on the Team page; deactivate leavers rather than deleting, so their name stays on the audit trail. Email is used only for display and alerts.

Settings that bite when wrong

Warehouse time zone: wrong zone, wrong PO dates and a "today" that rolls over mid-shift.
Ship-from address: wrong origin, wrong rates and labels.
Alert email addresses: still the installer's inbox months later.
Shipping method mappings: an unmapped checkout option means every such order defaults to Standard at the bench.
Holidays: missing closures understate the handling time Lodsted reports.

Recovering from mistakes

Mistake	Recovery
Wave created with the wrong definition	Reset it before printing; orders return to Downloaded.
Wave printed, then found wrong	Reset it; the `printed` tag is removed in Shopify. Collect the paper.
Shipment processed for the wrong order	Stock is already deducted and the store told. Adjust stock with a reason; fulfill the correct order; correct the wrong one in Shopify.
Replenishment move generated but not done	Undo it on the Waves page; stock returns to bulk in the system.
Counts look wrong after an intervention	Waves › Recalculate allocations, then compare Available with the shelf.
Product tracking switched on with zero on hand	The storefront shows sold out. Receive stock or adjust it in; the next push fixes Shopify.